APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the October 4, 2016 (Special Workshop), October 4, 2016 (Regular Board Meeting) , and October 12, 2016 (New Superintendent Interviews) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board October 18, 2016 (Regular).pdf
Attachment: 10-18-16 add1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board. They are presented for formal ratification.  

Recommendation
That the reassignment of students to schools be ratified as presented. 

Attachment: 10.18.16 Reassignments for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF HERON CREEK FPL EASEMENT

Description
Florida Power and Light Company needs an easement on the Heron Creek Middle School site in order to supply electric to a new electronic marquee sign for the school.

Recommendation
That the School Board of Sarasota County approve the Florida Power and Light Company utility easement on the Heron Creek Middle School site.

Attachment: Heron Creek FPL Easement.pdf

10. APPROVAL OF A TEMPORARY CONSTRUCTION EASEMENT AT RIVERVIEW HIGH SCHOOL FOR THE COUNTY'S WATER DISTRIBUTION AND LIFT STATION FORCE MAIN SYSTEM CAPITAL IMPROVEMENT PROJECT

Description

As part of the Landings, Riverview, Goldenrod and Beneva-Webber Lift Station Rehabilitation Capital Improvement Project number 55958A Sarasota County needs a temporary construction easement and a permanent easement on site at Riverview High School.

Recommendation

That the School Board of Sarasota County approve the temporary construction easement and the permanent easement for water distribution and lift station force main capital improvement project at Riverview High School.

Attachment: RHS Temp Construction Easement.pdf
Attachment: RHS Lift Station Easement.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF CONTRACT BETWEEN STATE OF FLORIDA, DEPARTMENT OF HEALTH AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The State of Florida, Department of Health will provide a Registered Nurse who will travel to district schools and provide complex medical procedures and services to students needing assistance. This will be for district schools that do not have a nurse on campus when services are required.

Recommendation
That the contract between The State of Florida, Department of Health and the School Board of Sarasota County, Florida be approved as presented.

12. APPROVAL OF THE APPLICATION FOR DRIVERS EDUCATION ENHANCEMENT FUNDS TO PROVIDE AFTER SCHOOL AND SUMMER PROGRAMS FOR THE 2017-2018 SCHOOL YEAR

Description
Pursuant to Section 318.1215, Florida Statutes and Section 122-35 of the Sarasota County Code, a $5.00 surcharge has been added to each civil traffic penalty in Sarasota County to enhance the funding of driver education programs in public and nonpublic schools located in Sarasota County. The funds are restricted to the enhancement of driver education programs and are to be used for direct educational expenses only. Only driver education programs that require a minimum of 30 percent of a student's time spent in "behind-the-wheel" training are eligible to receive funds.

Recommendation
That the application for driver education enhancement funds to provide after school and summer programs for the 2017-2018 school year be approved.

Attachment: Slosberg Application doc 2017-18.pdf

13. APPROVAL OF AGREEMENT BETWEEN SARASOTA COUNTY GOVERNMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board of Sarasota County, Florida and Sarasota County desire to enter into a Sarasota County Government Human Services Program Contract under which the School Board of Sarasota County, Florida will provide certain educational services for the VIP-ER Program participants in Sarasota County and Sarasota County will assist with those expenditures incurred in performing the specific program services, as desired.

Recommendation
That the agreement between Sarasota County and the School Board of Sarasota County, Florida be approved as presented.

Attachment: VIP ER 2016-17.pdf

14. APPROVAL OF AGREEMENT FOR SERVICES BETWEEN INDIVIDUALS TEACHING ADULT EDUCATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA THROUGH SUNCOAST TECHNICAL COLLEGE

Description
Agreement for Services for use in conjunction with the individuals teaching adult education classes at Suncoast Technical College.

Recommendation
That the School Board approve the form "Agreement for Services" for for use in conjunction with individuals teaching adult education classes at Suncoast Technical College as presented, and delegate to the Executive Director of the Suncoast Technical College, or his/her designee, the authority to sign the Agreement for Services in the future on behalf of the School Board.

Attachment: Adult Ed Contract.pdf

15. APPROVAL OF AGREEMENT BETWEEN BEHAVIOR CARE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Consultant to provide Applied Behavior Analysis services and in-service training for teachers at Tuttle Elementary.

Recommendation
That the agreement between Behavior Care, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Tuttle Elementary Behavior Care 310 Contract 10.12.16.pdf

GRANTS

16. APPROVAL OF THE WATER RESOURCES EDUCATION PROGRAMMING FOR SARASOTA COUNTY SCHOOLS GRANT APPLICATION TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT FOR ALL DISTRICT SCHOOLS

Description
CONTINUATION: Grant funds of $30,005 will provide field trips and other resources to help teach Sarasota students and educators about water resources.

Recommendation
That the Water Resources Education Programming for Sarasota County Schools grant application be approved.

Attachment: SWFWMD.pdf

17. APPROVAL OF THE WALMART GRANT PROPOSAL FOR WOODLAND MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $2,000 will promote the performing arts at Woodland Middle School.

Recommendation
That the Walmart grant proposal be approved.

Attachment: WMT 7221.pdf

18. APPROVAL OF THE NEWS EQUIPMENT GRANT PROPOSAL TO THE BEST BUY FOUNDATION FOR WOODLAND MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $2,500 will support the Woodland Middle School News Team by providing technology to improve their writing and public speaking skills.

Recommendation
That the News Equipment grant proposal be approved.

Attachment: WMS News.pdf

19. APPROVAL OF THE CITIZEN SCIENCE KICK-OFF GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAUREL NOKOMIS SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,690 will allow Laurel Nokomis School students to visit Mote Marine Laboratory and Save Our Seabirds and participate in the eBird citizen science project to explore and learn about animal habitats and ecosystems.

Recommendation
That the Citizen Science Kick-Off grant proposal be approved.

Attachment: Citizen Sci.pdf

20. APPROVAL OF THE MIGHTY MANATEES GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR FRUITVILLE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,125 will engage Fruitville Elementary School third grade students in a multi-disciplinary marine life unit which includes reading about marine life and then visiting Mote Marine Aquarium.

Recommendation
That the Mighty Manatees grant proposal be approved.

Attachment: Mighty Manatees.pdf

21. APPROVAL OF THE EMBRACING OUR DIFFERENCES GRANT APPLICATION FOR ALL SARASOTA SCHOOLS

Description
CONTINUATION: Grant funds of $22,000 will support character education at all Sarasota County schools.

Recommendation
That the Embracing our Differences grant application be approved.

Attachment: Embracing our Differences.pdf

MATERIALS MANAGEMENT

22. APPROVAL TO AWARD BID #17-0261 FOR SAFETY & SECURITY (SYSTEMS, SUPPLEMENTAL PARTS & SERVICE)

Description
Bids to provide 'Safety & Security (Systems, Supplemental Parts & Service)' were received from three vendors on September 13, 2016. The bids of COMCO, EVAC+CHAIR North America, LLC and United Security Alliance, Inc., were the best low bids meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Safety & Security Department.

Recommendation
That the bids of COMCO, EVAC+CHAIR North America, LLC and United Security Alliance, Inc., for 'Safety & Security (Systems, Supplemental Parts & Service)' in an amount not to exceed $1,000,000.00, be approved as presented.

Attachment: 170261.pdf

23. APPROVAL TO RE-AWARD BID #17-0380 FOR STC - FIRE SCIENCE ACADEMY BREATHING APPARATUS

Description
Bids to provide 'STC - Fire Science Academy Breathing Apparatus' were received on July 12, 2016 and awarded to Fisher Scientific Company, LLC (Fisher Science Education Business Unit) on August 16, 2016. The bid is being re-awarded to Municipal Emergency Services, Inc., due to Fisher Scientific Company, LLC (Fisher Science Education Business Unit) withdrawing their bid for incorrect pricing. The funds for these purchases are contained in the Internal Account lab fees collected from students.

Recommendation
That the bid to provide 'STC - Fire Science Academy Breathing Apparatus' be re-awarded to Municipal Emergency Services, Inc., in an amount not to exceed $60,502.28, be approved as presented.

Attachment: 170380.pdf

CONSTRUCTION

24. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These changes collectively total a decrease of ($815,877.42) in gross contract dollars. Included in these change orders are ($815,877.42) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($769,507.00) result in a net of $46,370.42in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: Oct18CO.pdf

25. APPROVAL OF AMENDMENT #8 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for the amendment shall include additional services work associated with: The redesign of Building #6 interior locker room spaces in order to increase area for lockers and to better utilize ancillary spaces to accommodate coaches, storage of uniforms and equipment. This will also include rehabilitation of the restrooms areas adjacent to the locker room areas. This includes all architectural changes and all mechanical, electrical and plumbing changes required for this renovation. The amount of this amendment is $50,000.00. Funds for this project are available through the project budge account.

Recommendation
That Amendment #8 to the Agreement dated May1, 2012 with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: 101816_ArchAmend8-SHS.pdf

26. APPROVAL OF UPDATE #3 TO THE 2016 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. This submission is in accordance with School Board Policy #7.71. The initial list was Board approved on 1/5/2016 (Item #19). The newly added firm is identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from this submission will be incorporated to the existing list.

Recommendation
That Update #3 to the 2016 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: update3.pdf

FINANCE

27. APPROVAL OF CALENDAR YEAR 2017 MEDICAL STOP LOSS INSURANCE

Description
The 2017 Medical Stop Loss Insurance policy renewal with Sun Life Assurance Company will increase for the calendar year 2017 as outlined in the memorandum attached.

Recommendation
That the Medical Stop Loss Insurance policy renewal for the 2017 calendar year be approved by the Board as presented.

Attachment: 2017 Stop Loss Insurance Renewal.pdf

28. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR MONTHS ENDING JULY 31, 2016 AND AUGUST 31, 2016

Description
The Superintendent's Financial Statements for the months ending July 31, 2016 and August 31, 2016 do not reflect any unexpected trends for the first quarter of the 2016-2017 fiscal year. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid. The negative trend in the General Fund will continue until approximately November when property taxes are received.

Recommendation
That the Superintendent's Financial Statements for the months of July and August 2016 be approved by the Board as presented.

Attachment: Aug 16-17 supers.pdf
Attachment: July 16-17 supers.pdf

29. APPROVAL OF THE SALES TAX SURTAX III BUDGET AMENDMENT NUMBER FIVE

Description
The Sales Tax Surtax Budget Amendment Number Five will move funds from projects that have been completed using other revenue sources and from projects that will no longer be completed due to slower student enrollment growth. The amendment is based upon projecting districtwide needs through the expiration of the Sales Tax Surtax III on 12/31/2024.

Recommendation
That the Sales Tax Surtax III Budget Amendment Number Five be approved by the Board as presented.

Attachment: Sales Tax III Budget Amendment Number 5.pdf

TRANSPORTATION

30. AGREEMENT BETWEEN IMAGINE SCHOOL AT NORTH PORT, INC. GRADES 6-12 AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Imagine School at North Port, Inc. Grades 6-12 and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Imagine School at North Port, Inc. Grades 6-12 and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: IMAGINE NP GR6-12 16-17.pdf

31. AGREEMENT BETWEEN IMAGINE SCHOOL AT NORTH PORT, INC. GRADES K-5 AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Imagine School at North Port, Inc. Grades K-5 and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Imagine School at North Port, Inc. Grades K-5 and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: IMAGINE NP GR K-5 16-17.pdf

32. AGREEMENT BETWEEN SARASOTA ACADEMY OF THE ARTS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Academy of the Arts and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Sarasota Academy of the Arts and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SARASOTA ACAD OF ARTS 16-17.pdf

33. AGREEMENT BETWEEN SARASOTA MILITARY ACADEMY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Military Academy and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Sarasota Military Academy and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SMA 16-17.pdf

34. AGREEMENT BETWEEN SARASOTA MILITARY ACADEMY, INC. OPERATING AS SARASOTA MILITARY ACADEMY PREP AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Military Academy, Inc. operating as Sarasota Military Academy Prep and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Sarasota Military Academy, Inc. operating as Sarasota Military Academy Prep and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SMA Prep 2016-2017.pdf

35. AGREEMENT BETWEEN SUNCOAST SCHOOL FOR INNOVATIVE STUDIES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Suncoast School for Innovative Studies, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Suncoast School for Innovative Studies, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SSIS 16-17.pdf

36. AGREEMENT BETWEEN SARASOTA SCHOOL OF ARTS AND SCIENCES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota School of Arts and Sciences, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Sarasota School of Arts and Sciences, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SSAS 16-17.pdf

37. AGREEMENT BETWEEN SARASOTA SUNCOAST ACADEMY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Suncoast Academy, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between Sarasota Suncoast Academy, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SUNCOAST Acad 16-17.pdf

38. AGREEMENT BETWEEN SKY ACADEMY VENICE AND SKY ACADEMY ENGLEWOOD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between SKY Academy Venice and SKY Academy Englewood and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between SKY Academy Venice and SKY Academy Englewood and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: SKY Acad 16-17.pdf

39. AGREEMENT BETWEEN THE STUDENT LEADERSHIP ACADEMY OF VENICE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between The Student Leadership Academy of Venice, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year.

Recommendation
That the contract between The Student Leadership Academy of Venice, Inc. and the School Board of Sarasota County, Florida to provide student transportation services for the 2016 - 2017 school year be approved as presented.

Attachment: STUDENT LEADERSHIP 16-17.pdf

JOB DESCRIPTIONS

40. APPROVAL OF THE REVISED JOB DESCRIPTION FOR PLANNING TECHNICIAN

Description
The revised job description for Planning Technician is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Planning Technician as presented.

Attachment: Job 412 - Planning Tech.pdf